---
title: "Weekly Notifications & Reports"
space: "Industrial Relations Documentation"
url: "http://www.buff0k.co.za/ir-docs/weekly-notifications-reports"
updated: "2026-08-17"
---

# Weekly Notifications & Reports

Every recipient row in **IR Role Restrictions** (see the previous page) can receive up to twelve weekly digest emails, plus real-time alerts the moment certain cases are created, plus one daily reversal notice. All of them share one visual design - Frappe's own transactional-email chrome (a rounded card, a coloured status dot, the site's masthead), with the same accent used across every IR print format:

![A weekly report email: a red status dot next to the title, a bordered table with a red header rule, and a Kind Regards sign-off](/files/ir-notification-exampledf9367.png)

The coloured dot tells you the urgency at a glance: **red** means something needs action now (an overdue item, or a brand-new case), **orange** means something's approaching a deadline, **blue** means it's informational or already actioned.

## The weekly digests

| Report | Covers | Designation Limit | Branch Limit |
| --- | --- | --- | --- |
| Fixed-Term Contracts Expiring Soon / Already Expired | Contract of Employment | - | ✓ |
| Outstanding Disciplinary Actions | Disciplinary Action | ✓ | ✓ |
| Outstanding Incapacity Proceedings | Incapacity Proceedings | ✓ | ✓ |
| Outstanding Poor Performance | Poor Performance | ✓ | ✓ |
| Outstanding External Disputes | External Dispute Resolution | - | - |
| Employees Nearing / Past Retirement | Employee | ✓ | ✓ |
| Induction Expiring Soon / Expired | Employee Induction Record | ✓ (designation only) | branch-bucketed via Global/Per-Branch Trainer |
| Outstanding Leave Applications | Leave Application | ✓ | ✓ |
| Outstanding Employee Change Forms | Status Change Form + Site Transfer Form | ✓ | ✓ |

Contract of Employment reports are deliberately **branch-only** - which designations may see a contract isn't the same question as whose contract they're allowed to manage.

## Real-time alerts

The moment a **Disciplinary Action**, **Incapacity Proceedings**, or **Poor Performance** case is created, its own configured recipients (`disciplinary_recipients` etc. on IR Role Restrictions) get an immediate alert - narrowed by that recipient's own Designation and Branch Limits, exactly like the weekly digest. An **NTA Enquiry** - the hearing notice for any of those three case types - gets the same treatment, since it names the accused employee and their position directly in the email. **Status Change Form**, **Site Transfer Form**, **Termination Form**, and **External Dispute Resolution** creation alerts are deliberately unfiltered - a different kind of document, sent to the full configured recipient list regardless of restrictions. **Anonymous Report** uses a completely separate model: it goes only to users holding the **Anonymous Report Investigator** role, since the doctype carries no accused-employee designation/branch to restrict on the normal way.

## The daily job

**Demotion reversal**: when a temporary demotion's end date passes, the affected employee's position is automatically restored and a notice goes out to the Report Recipients list - narrowed by Designation and Branch Limits, same as everything else.

Next: **Shift Design**, to start building a site's workforce plan.