---
title: "Employee Induction Records & Expiry Notifications"
space: "Industrial Relations Documentation"
url: "http://www.buff0k.co.za/ir-docs/employee-induction-records-expiry-notifications"
updated: "2026-08-17"
---

# Employee Induction Records & Expiry Notifications

**Employee Induction** is the master catalogue of trainings, licences, qualifications, and legally-required authorisations - each with a validity period and which sites/designations it applies to. An **Employee Induction Record** is proof one specific employee completed one specific induction - facilitator, institution, dates, a Portfolio of Evidence, and a certificate.

## Tracking compliance

**Employee Induction Tracking** rolls this up per employee - which inductions are required for them, their designated group, occupational level, and disability status - feeding the **Training Matrix** report, a compliance grid across every employee and every required induction.

## Expiry notifications

Two weekly jobs watch induction validity:

- **Induction Expiring Soon** - the latest submitted record for each Employee + Training pair, expiring within 30 days.
- **Induction Expired** - the same, but already past its Valid To date.

Only the *latest* record per employee/training pair counts - if a newer submitted record with a later Valid To date exists, an older expired one is superseded and doesn't get reported.

Recipients are split two ways: a **Global Trainer** sees every branch; a **Branch Trainer** (`trainer_per_branch` on IR Role Restrictions) only sees their own branch's expiries. Each recipient's own copy is also narrowed by their Designation Limits, since a trainer can independently hold an IR role too.

Next: **Training Matrix**.