---
title: "Disciplinary Code Setup Reference"
space: "Industrial Relations Documentation"
url: "http://www.buff0k.co.za/ir-docs/disciplinary-code-setup-reference"
updated: "2026-08-17"
---

# Disciplinary Code Setup Reference

The master data behind every disciplinary, incapacity, and poor-performance case. Configure these before relying on the process for real cases - they ship with a starting set of South African-oriented defaults, not a finished policy.

| Doctype | Purpose |
| --- | --- |
| **Offence Category** | Groups related offences (e.g. Safety, Conduct, Attendance) - drives the banner grouping on the Schedule of Offences. |
| **Disciplinary Offence** | One specific offence: description, category, and the prescribed sanction for a 1st through 4th repeat. |
| **Offence Outcome** | Every possible case outcome - not just sanctions. Each one carries flags (is this a warning? a suspension? a demotion? a dismissal? not-guilty? a cancellation? a performance improvement? not-incapacitated?) that the rest of the app reads to classify history correctly - see the note on adverse vs. non-adverse outcomes below. |
| **Grounds for Appeal** | The fixed set an appellant can select from: Procedural, Substantive, New Evidence. |
| **Employee Rights** | What rights apply at each process stage (Disciplinary Hearing, Warning, Suspension, Demotion, Pay Deduction, Pay Reduction, Dismissal, Incapacity, Poor Performance, Performance Improved) - shown to the employee on generated forms and print formats. |

## Adverse vs. non-adverse history

Not every closed case counts as a mark against the employee. **Pending**, **Cancelled**, **Not Guilty / No Further Action**, **Performance Improved**, and **Not Incapacitated** outcomes are all shown for audit and context wherever an employee's history appears, but are deliberately excluded from being treated as previous adverse history - the flags on Offence Outcome are what makes this classification work correctly, so keep them accurate when adding new outcome records.

Next: **External Dispute Resolution**.